Recruitment Cost Forecasting Calculator

Whether you're planning to grow your team or maintain your headcount, your Recruitment needs and costs shouldn't be a surprise.

Enter your:

current headcount
expected headcount growth
employee attrition
average employee salary

and instantly receive an estimated forecast of your hiring needs and costs, as well as how much you could save by using our Recruitment Partner Service.

💡 Quick Tips:

If you’re not sure of figures, use an estimate. You can always update the figures later
If your organisation is large/complex, use this calculator for a specific division/department or for employees with a similar role-type / pay-level

This calculator and its results are intended as and estimate of and introduction to recruitment forecasting needs and costs. It is general in nature and not intended as specific guidance or advice. For expert assistance please get in touch via our contact page or book a free call at a time that suits you.

"*" indicates required fields

Calculator - Start Here:

# Current Full-Time Employees:*

Please enter a number greater than or equal to 0.

# Current Part-Time Employees:*

Please enter a number greater than or equal to 0.

# Current Casual Employees:*

Please enter a number greater than or equal to 0.

12-month Headcount Growth Target:*

Please enter a number greater than or equal to 0.

How many permanent, part-time and/or casual employees you anticipate hiring to grow your headcount

12-Month Employee Attrition:*

Please enter a number greater than or equal to 0.

Number of employees that have left your business in last 12 months - including managed and unmanaged (resignation) exits. If you anticipate higher attrition in the coming 12 months, use the higher value.

💡 Suggested Minimum Attrition Number to Use Above:

A typical employee-attrition rate in Australia is 17% of headcount. If you have experienced no or very low employee attrition in the last 12 months, we'd advise you to account for a more typical number, as per this suggested minimum attrition number.

Average Annual Salary ($AUD):*

Please enter a number greater than or equal to 49000.

Estimated full-time-equivalent average annual salary of your employees in $AUD, before super/benefits/bonuses etc.

Results - Your Report:

The results below are estimates based on the numbers you provided. Book a free call to learn more about how our Recruitment Partner Service could help you save time and find the best candidates, all at a fraction of agency fees.

12-Month Recruitment Forecast:

Estimated number of new employees you need to recruit to account for your Headcount Growth Target and Attrition Rate

Traditional Agency Fees:

(Assumption: agency fee of 12% of annual salary per placement)

Other Costs

Number of Hours to DIY The Hire:

Estimated amount of time it takes a business to use internal employee time to hire the number of roles you've forecast for (research-based assumption: approx. 35hrs for filling a role)

Note: these estimates don't account for other items that negatively impact businesses when they choose DIY hiring, including:

Most line/hiring managers have not been trained and kept up-to-date on the skills to attract, select, manage, offer and negotiate with candidates.
Most line/hiring managers have other duties, meaning recruitment is not their only/primary focus.
The productivity implications don't just impact the hiring manager; being slower to hire than a professional service and/or hiring the wrong candidates costs the whole team time, productivity and morale.

An Alternative to Recruitment Agencies

Your Potential Savings:

Internal research into our Recruitment Partner Service (RPS) shows that our results have cost some clients only approx. 33% of what an agency would have charged. Importantly, this is achieved while maintaining our exceptionally high client and candidate feedback scores.

💡 Instead of DIY hiring or placement-fee-driven agencies, get in touch to learn more about Employee Matters' Recruitment Partner Service (RPS). We become your in-house outsourced recruitment partner, embedding ourselves into your organisation, truly understanding your culture and hiring needs, and delivering flexible, transparent and cost-effective results.

✉️ Email Me My Report:

Your Email:*

Employee Matters cares about your privacy and won't share your individual responses with any 3rd parties. By emailing this report, you are agreeing to the Employee Matters privacy policy and to being contacted by Employee Matters, including opting in to marketing communications such as our Newsletter. You can read our privacy policy here: https://www.employeematters.com.au/privacy-policy/

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About Employee Matters

Employee Matters delivers innovative recruitment solutions for businesses across all industries that need a flexible, cost-effective way to find the best talent. Whether you need to fill one role or dozens, we'll handle your end-to-end recruitment needs, partnering with you and your team to help you find and hire the right people.

Our experienced Recruitment Experts will take care of the recruitment process for you; from job descriptions and CVs to vetting and offer letters, we’ll be there with you from start to finish. We offer our high-quality employee recruitment services at a fraction of the cost of agency fees.

Recruitment Partner Service (RPS)

What is Outsourced Recruitment?

Hiring isn’t just about reviewing resumes and conducting interviews — it’s about understanding people. The psychology behind recruitment plays a significant role in hiring success. Every candidate brings their motivations, biases and expectations to the table, just as hiring managers do.

By understanding psychological principles such as cognitive biases, behavioural assessments, and decision-making patterns, hiring managers can make better, data-driven hiring choices. Our training helps managers:

Recognise and mitigate unconscious bias in hiring
Improve candidate engagement through personalised communication
Assess cultural and role fit effectively
Make objective, evidence-based hiring decisions

With these strong foundations, managers can make better hiring decisions, reduce turnover, improve job satisfaction and build high-performing teams.

Why Choose Outsourced Recruitment?

Hiring the right talent is one of the biggest challenges for any business. Traditional recruitment agencies can be expensive and often operate on a transactional basis, focusing on filling roles rather than ensuring long-term success. This is where outsourced recruitment comes in — a smarter, more integrated, and cost-effective solution.

At Employee Matters, we don’t just fill roles. We embed ourselves in your business, working as an extension of your team to find the best candidates efficiently and affordably.

The Employee Matters Difference

Our clients report high satisfaction with our Recruitment Partner Service (RPS). We are your in-house outsourced recruitment partner, embedding ourselves into your organisation to truly understand your hiring needs.

Benefits of choosing Employee Matters include:

Cost Efficiency

Seamless Integration

Flexibility and Scalability

Quality Over Quantity

Experienced Experts

Recruitment Training

Who Can Benefit from Outsourced Recruitment?

Our outsourced Recruitment Partner Service (RPS) is ideal for businesses of all sizes and industries, including:

Startups and Scale-ups – Need to grow your team quickly without the burden of high recruitment fees? We’ve got you covered.
SMEs – Don’t have an internal HR or recruitment team? We act as your in-house hiring partner.
Large Enterprises – Need additional recruitment support for high-volume hiring or specialised roles? We integrate seamlessly with your existing HR team.
Project-Based Hiring – Expanding into new markets or launching a new project? Our flexible recruitment solutions ensure you get the right talent when and where you need it.

Why Choose Employee Matters?

At Employee Matters, we’re passionate about helping businesses build high-performing teams. Our outsourced Recruitment Partner Service (RPS) is designed to provide: